RTMS Made Simple
Become RTMS Compliant Faster with Voix Control
Turn SANS 1395 paperwork into simple, digital processes that auditors love.
RTMS Compliance Made Simple
Voix Control is a mobile-first fleet management app that directly supports key requirements to becoming RTMS compliant. Drivers and managers use one easy app to handle daily tasks, while everything is automatically recorded for audits.
How Voix Control Helps You with RTMS
Key Ways Voix Control Accelerates Your Compliance
Accurate Fleet & Asset Inventory
Voix Control keeps a live, accurate digital inventory of all your vehicles and trailers. Easily add details like registration, VIN, tare mass, axle count, and permissible payload. Changes are tracked automatically so your inventory is always current and audit-ready.
Effortless Vehicle Inspections
Drivers complete guided visual daily pre-trip inspections on their phone, covering all the critical items in SANS 1395 (tyres, brakes, lights, wheel nuts, etc.). Photos and signatures are captured instantly and flow straight into work orders.
Maintenance Management
Automatically schedule preventive maintenance based on kilometres or time. Get “red flag” alerts for overdue services, track tyre condition, and manage defects so your entire fleet stays roadworthy and compliant.
Documentation Management
Say goodbye to lost paper files. Voix Control stores key documents digitally, from vehicle records and maintenance history to inspection sheets and training certificates, with full searchability and timestamped audit trails
RTMS Certification Explained
Everything you need to know
Road Transport Management System is a voluntary, industry-led accreditation scheme in South Africa that promotes safer and more efficient road transport operations. Based on the SANS 1395 standard, it provides a structured framework for managing key risks such as overloading, driver fatigue, and vehicle maintenance. Achieving accreditation demonstrates a company’s commitment to safety, compliance, and responsible transport practices.
Visit the official RTMS website for more information.
No, it is not legally required. However, many large corporates, mining companies, and retailers prefer or require transporters to be accredited. As a result, it has become an important competitive advantage and is often essential for securing contracts within the logistics and supply chain industry.
It focuses on several critical areas that enhance road safety and operational efficiency, including load management, vehicle maintenance, driver wellness and fatigue management, training and competence, and overall safety and compliance systems. Together, these elements create a holistic approach to responsible transport management.
The certification process typically begins with a gap analysis to assess current compliance levels. This is followed by the implementation of required policies and systems, an internal audit to confirm readiness, and an external audit conducted by an accredited certification body. Once compliance is verified, the organisation is awarded accreditation and must maintain it through ongoing monitoring and periodic re-assessments.
The timeframe for the certification varies depending on the size of the fleet and the organisation’s current level of compliance. Companies with established safety and management systems may achieve certification within a few months, while others may take longer to implement the necessary processes and controls.
RTMS accreditation offers numerous benefits, including improved road safety, better regulatory compliance, reduced operational costs, and enhanced fleet efficiency. It also strengthens a company’s reputation and increases its eligibility for contracts that require or prefer RTMS-certified transporters.
It is applicable to a wide range of stakeholders within the road transport value chain. This includes transport operators, consignors (those responsible for loading goods), consignees (those receiving goods), and logistics providers. The system is scalable and suitable for both small and large organisations.
Ready to Simplify Your RTMS Journey?
Let us show you how Voix Control can close your biggest audit findings in weeks, not months.