Too much paper
Daily forms pile up and are rarely reviewed in time.
Digitising a Mine's Daily SHEQ Processes
Make daily safety activity visible while there is still time to act.
Overview
Mines run on daily SHEQ processes: pre-use inspections, risk assessments, permits to work and safety observations. Digitising them puts the right form on every worker's device, escalates risks immediately and gives management a live view of compliance.
Why This Matters
On paper, SHEQ processes create mountains of forms that are hard to check and easy to lose. Supervisors cannot see which inspections were completed, high-risk findings sit in a folder until someone reads them, and preparing for an audit takes weeks. When the same processes are captured digitally on rugged phones and tablets, every record is time-stamped, located and searchable, and the platform turns findings into tracked actions.
How It Works in Practice
Before the morning shift, operators at an open-pit mine complete pre-use inspections on haul trucks and loaders using a mobile app. A loader fails its brake check, which automatically locks it out and alerts the workshop. A team doing hot work completes a digital risk assessment and the permit is approved by the supervisor on their phone. During the day, three safety observations are logged with photos. The SHEQ manager's dashboard shows 98% inspection completion, one open critical defect and all permits closed by the end of shift.
The challenge
Why paper SHEQ processes fall short.
Risks found late
High-risk findings sit unread until after the shift.
Unknown completion
Supervisors cannot see which checks were done.
Painful audits
Preparing evidence for audits takes weeks.
Operational flow
How it works, step by step.
01
Digitise forms
Move inspections, risk assessments, permits and observations to mobile forms.
02
Capture in the field
Workers complete forms on rugged devices with photos and location.
03
Escalate risks
Critical findings alert supervisors and create actions immediately.
04
Approve digitally
Permits and sign-offs are approved on mobile devices.
05
Monitor compliance
Dashboards show completion, open actions and trends in real time.
What operations can see
- Open safety findings by risk level
- Outstanding corrective actions
- Inspection completion across operational areas
- Repeat hazards and non-conformances
- Evidence attached to findings and closures
- Safety trends by site, team or category
Operational impact
- Escalate high-risk findings immediately
- Standardise SHEQ processes across sites and contractors
- Improve closure accountability
- Reduce manual consolidation of safety reports
- Turn daily safety activity into useful management insight
Who it's for
For mines that live by their SHEQ systems.
Open-pit and underground mines
Digitise daily inspections, permits and observations.
Mining contractors
Meet client SHEQ requirements with consistent digital records.
SHEQ managers
See compliance and open risks across the operation.
Mine management
Prepare for audits with complete, searchable records.
Insight
Keeping the Loop Closed
Digital SHEQ processes make safety visible every shift. Risks are escalated in minutes, permits are controlled, compliance is measured live and audits are prepared from records that already exist. Supervisors spend less time on paperwork and more time in the field.
This use case is particularly relevant to Mining environments, but the underlying operating model can also apply wherever distributed frontline teams, vehicles, assets or facilities need stronger visibility and accountability.
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FAQ
Frequently asked questions
What is SHEQ management software?
It is software that manages safety, health, environment and quality processes, such as inspections, risk assessments, permits and incident reporting, in one platform.
Can SHEQ forms be used offline underground?
Yes. Forms can be completed offline and sync when the device reconnects to a network.
Can our existing SHEQ forms be digitised?
Yes. Existing forms can be rebuilt as digital forms, keeping your structure while adding validation, photos and signatures.
How does digital SHEQ help with audits?
Every record is time-stamped and searchable, so audit evidence can be produced in minutes.
The goal is to make frontline activity visible, actionable and accountable across the operation.
Tell us how your operation runs today and we'll show you what this looks like for your teams.