01
Why paper records don't hold up
A register filled in correctly today can be illegible, water-damaged or missing within a year. An auditor asking for a specific entry means someone physically locating the right file. A peer-reviewed study of manual data capture found a 3.7% transcription error rate, a risk structured digital capture removes.
02
A digital form built to match yours, with e-signature approval
- Bespoke form design
- The digital form mirrors your existing paper form field-for-field, so staff recognise it immediately.
- Structured data capture
- Mandatory fields, valid ranges and dropdowns are enforced at the point of capture.
- Digital signature and approval
- Sign-off and approval steps, a supervisor's countersignature or a compliance sign-off, are captured digitally at the same point in the workflow.
03
Scanning your existing archive
Historical paper files are scanned and, where the volume and value of the archive justifies it, processed with OCR so past records become searchable alongside new digital entries.
04
One searchable record, with a full audit trail
- Centralised, searchable record
- Every record sits in one searchable system, retrievable by date, site, form type or keyword in seconds.
- Audit trail
- Every record shows who captured or amended it and when.
